Offering Concurrent Enrollment at Your High School

Before you can offer CE classes at your high school, your district (or if you are a charter school, the school itself) must enter into a contract with Salt Lake Community College (SLCC). The contract for public schools is created by the Utah System of Higher Education and sent out to college and university concurrent enrollment directors, generally toward the end of April or first part of May and is due back to the state by the end of May. Schools who do not sign the contract during this period are ineligible to offer concurrent enrollment at their school for the upcoming academic year.

Districts and charter schools who signed a contract with SLCC the year previous will receive an email with the attached contract once SLCC receives the contract from the state. Districts and charter schools who have not offered CE through SLCC and who are interested in doing so should contact the SLCC CE director or CE administrative assistant to be added to the list.

Once the contract has been signed by the district (or Local Education Agency [LEA] as it is referred to by the state of Utah) and SLCC, the LEA is approved to participate in the SLCC Concurrent Enrollment program.

Because contracts do not go out until May, which is after the new CE instructor application deadline for approving teachers, high schools may submit CE instructor applications before a signed contract is in place.

Private Schools

Private schools do not sign the state contract because they do not receive state funding for concurrent enrollment classes taught at their schools. To offer concurrent enrollment classes at a private school the school will sign a separate contract with SLCC that is created by the SLCC CE department and usually involves additional fees for participating in the concurrent enrollment program to offset the cost of administering the program. SLCC adheres to the May deadline with private schools.

Participating in The Concurrent On-Campus Program

For more information about the Concurrent On-Campus program rules and procedures visit the Concurrent On-Campus page. 

Participating in Early Enrollment

Early Enrollment is another SLCC early college program that allows high school students to take any class SLCC offers (not just classes on the CE master list) on a SLCC campus or online. Students who participate in Early Enrollment pay full tuition. Early Enrollment is NOT a Concurrent Enrollment Program.

For more information about the Early Enrollment program visit www.slcc.edu/earlyenrollment/

Students can be BOTH Concurrent Enrollment and Early Enrollment students. Students participating in Early Enrollment and Concurrent On-Campus need to be careful when registering for classes. Students who register for an Early Enrollment section of a Concurrent On-Campus course WILL BE REQUIRED TO PAY FULL TUITION. The concurrent enrollment office cannot move students from early enrollment sections to concurrent enrollment sections.

For New CE Coordiators

All CE Coordinators should be trained on SLCC CE Policies & Procedures as well as the MyCE system. MyCE can be used to verify student admission, registrations, holds, and test scores. In addition, you can track courses being offered at your school. It is used to submit teacher applications, request support for issues you might have, etc. Please contact the SLCC CE Coordinator to schedule training.

Getting Access to MyCE

 All new CE high school staff that will support the SLCC CE program in the high school will need access to MyCE. These individuals can be added to MyCE by e-mailing concurrent@slcc.edu with the person’s name, e-mail address, phone number, role at the high school, and whether or not they need coordinator access. It will be the high school CE Coordinator’s responsibility to make sure they are trained to use the program. You can train them yourself or you can contact the SLCC CE Coordinator to schedule a training.

Updating High School CE Staff in MyCE

You can see a list of your CE personnel on MyCE. You should periodically check this list and notify SLCC office of any changes. It is a violation of FERPA laws for employees that have left your institution to have access to student information. In addition, it is important for our office to have updated information when sending e-mails or when one of our staff needs to reach the correct person at your high school.

Collaborating With High School Counselors

Please make sure counselors are aware that you should be notified when changing a student’s CE course. Failure to advise students to register or drop with SLCC when adding or removing them from a CE course at the high school may have a negative effect on the student’s college transcript.

Monitoring Enrollments Each Semester

In addition to admissions and registration, there are many things that should be checked during a registration period. You will want to check the following each registration period:

• No students have exceeded the annual CE credit hour limit of 30 credit hours.
• No students have exceeded the SLCC credit hour/semester limit of 18 credit hours.
• Students are registered for the correct CRNs.
• Aid students that continue to do poorly in CE courses with other options or meeting with an advisor. Too many failing grades and withdrawals will affect a student’s ability to qualify for federal financial aid.

When to Request a Right of First Refusal

Right of first refusals allow you to work with another Utah System of Higher Education (USHE) Institution to offer certain concurrent enrollment classes that you cannot offer through SLCC. The following circumstances would qualify you to seek a right of first refusal:

1. There is a course that SLCC does not offer, but another USHE institution does. Note that if SLCC decides to offer the course, once SLCC offers that course the RFR becomes null and void and the high school must then work with SLCC to offer that course.
2. SLCC has reached capacity in terms of supporting additional instructors.
3. SLCC uses instructional materials in a course that are sensitive materials, as defined by state law, or that are materials otherwise prohibited by state law or state board rule for use in kindergarten through grade 12.
4. SLCC does not allow the high school to add additional sections of the course when the high school needs additional sections to support student demand for the course.
5. SLCC denies your instructor but another USHE institution will approve that instructor. We only recommend seeking a RFR in this circumstance if the instructor has education at the masters level in the specific discipline, or an industry certification in the discipline, or years of full-time work experience in the discipline area. Most USHE institutions are generally on the same page in terms of instructor qualifications and if one institution denied your instructor, others will likely do the same. 

When You Cannot Request a Right of First Refusal

1. The high school or instructor does not like the SLCC curriculum.
2.  The high school has been working with another USHE institution for several years and now SLCC is offering the course. 
3. SLCC has denied the right of first refusal.

How to Request a Right of First Refusal

1. Begin by reaching out to the CE director at the USHE institution whose service region you are in and provide the following information:
   1. The course code and course name for the course you would like to offer. For example, ART 1010, Exploring Art. 
   2. The USHE institution you would like to work with.
   3. The reason you are requesting a RFR.
2. The CE director under the direction of SLCC Academic Affairs will approve or deny the request and log that decision to a shared spreadsheet that all the USHE CE directors share. 
3. The CE director will then notify the individual who requested the RFR and - if approved - the CE director at the USHE institution the high school wishes to work with of the decision. 
4. If the RFR has been approved, the USHE institution the high school has requested to work with will then make their own decision as to whether or not they will work with the high school and log that decision to the shared spreadsheet. 
5. If approved, the high school may then begin working with the USHE institution the high school has requested to work.