Disclosures of Consumer Information
Institutional & Financial Information for Students
The description of all the federal, state, local, private and institutional student financial assistance programs available to students who enroll at the school.
Need-based and non-need-based federal financial aid that is available to students (the school may describe its own financial assistance programs by listing them in general categories).
The terms and conditions under which students receive Federal Direct Loans and Perkins Loans.
The procedures and forms by which students apply for assistance, the criteria for selecting recipients from the group of eligible applicants, and the criteria for determining the amount of a student's award.
The school must describe the rights and responsibilities of students receiving financial assistance and, specifically, assistance under the Title IV, HEA programs. This description must include specific information regarding: Criteria for continued student eligibility under each program, standards which the student must maintain in order to be considered to be making satisfactory progress in his or her course of student for the purpose of receiving financial assistance; Criteria by which the student who has failed to maintain satisfactory progress may re-establish his or her eligibility for financial assistance; The method by which financial assistance disbursements will be made to the students and the frequency of those disbursements; The terms of any loan received by a student as part of the student’s financial assistance package, a sample loan repayment schedule for sample loans and the necessity for repaying loans; The general conditions and terms applicable to any employment provided to a student as part of the student’s financial assistance package; The exit counseling information the school provides and collects as required by 674.42 for borrowers under the Federal Perkins Loan Program, by 685.304 and for borrowers under the William D. Ford Federal Direct Student Loan Program
The cost of attending the school including tuition and fees charged to full-time and part-time students; estimates of costs for necessary books and supplies; estimates of typical charges for room and board; estimates of transportation costs for students and any additional cost of a program in which a student is enrolled or expresses a specific interest .
Any refund policy with which the school is required to comply for the return of unearned tuition and fees, or other refundable portions of costs paid to the school .
The requirements and procedures for officially withdrawing from the school .
A summary of the requirements under 668.22 for the return of title IV grant or loan assistance .
The academic program of the school, including the current degree programs and other educational and training programs; the instructional, laboratory, and other physical facilities which relate to the academic program; the school’s faculty and other instructional personnel and any plans by the school for improving the academic program of the school, upon a determination by the school that such a plan exists; and if an educational program is designed to meet educational requirements for a specific professional license or certification that is required for employment in an occupation, or is advertised as meeting such requirements, information regarding whether completion of that program would be sufficient to meet licensure requirements in a State for that occupation, including a list of all States for which the school has determined that its curriculum meets the State educational requirements for licensure or certification, a list of all States for which the school has determined that its curriculum does not meet the State educational requirements for licensure or certification, and a list of all States for which the school has not made a determination that its curriculum meets the State educational requirements for licensure or certification .
The names of associations, agencies, and/or governmental bodies that accredit, approve, or license the school and its programs, and the procedures by which a student may receive a copy for review of the school’s accreditation, licensure, or approval .
A description of the services and facilities available to students with disabilities, including students with intellectual disabilities defined in subpart O .
Accessibility & Disability Services
The titles of persons designated under 34 CFR 668.44 and information regarding how and where those persons may be contacted .
A statement that a student’s enrollment in a program of study abroad approved for credit by the home school may be considered enrollment at the home school for the purpose of applying for assistance under the title IV, HEA programs .
School policies and sanctions related to copyright infringement, including a statement that explicitly informs its students that unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject the students to civil and criminal liabilities; a summary of the penalties for violation of Federal copyright laws; and a description of the school’s policies with respect to unauthorized peer-to-peer file sharing, including disciplinary actions that are taken against students who engage in illegal downloading or unauthorized distribution of copyrighted materials using the school’s information technology system .
A description of the transfer of credit policies established by the school which must include a statement of the school’s current transfer of credit policies that includes, at a minimum any established criteria the school uses regarding the transfer of credit used at another school; and a list of schools with which the school has established an articulation agreement .
Required disclosures to prospective & enrolled students applicable to all schools where program is designed to be offered by another entity; Portion of program not being offered by the degree/certificate granting school, name and location of the other school/organization, method of delivery not being offered by the degree/certificate granting school and estimated additional costs that may incur due to arrangement .
Not applicable
The percentage of those enrolled, full-time students at the school who are male, are female, received a Federal Pell Grant, and are a self-identified member of a racial or ethnic group .
If the school’s accrediting agency or State requires the school to calculate and report a placement rate, the school’s placement in employment of, and types of employment obtained by, graduates of the school’s degree or certificate programs, gathered from such sources as alumni surveys, student satisfaction surveys, the National Survey of Student Engagement, the Community College Survey of Student Engagement, State data systems, or other relevant sources approved by the school’s accrediting agency as applicable .
Not applicable
The fire safety report prepared by the school pursuance to 34 CFR 668.49 .
Not required
The retention rate of certificate or degree seeking, first-time, full-time undergraduate student entering the school .
School policies regarding vaccinations .
Not required
If the school is required to maintain a teach-out plan by its accrediting agency, notice that the school is required to maintain such teach-out plan and the reason that the accrediting agency required such plan under 34 CFR 602.24(c)(1) .
If an enforcement action or prosecution is brought against the school by a State or Federal law enforcement agency in any matter where a final judgment against the school, if rendered, would result in an adverse action by an accrediting agency against the school, revocation of State authorization, or limitation, suspension, or termination of eligibility under title IV, notice of that fact .
The school must make available for review to any enrolled or prospective student a copy of the documents describing the school’s accreditation, approval, or licensing. The school must also provide its students or prospective students with contact information for filing complaints with its accreditor and with its State approval or licensing entity and any other relevant State official or agency that would appropriately handle a student’s complaint .
If the school has made a determination that the program’s curriculum does not meet the State educational requirements for licensure or certification in the State in which a prospective student is located, or if the school has not made a determination regarding whether the program’s curriculum meets the State educational requirements for licensure or certification, the school must provide notice to that effect to the student prior to the student’s enrollment in the program. The disclosure must be made directly to the student in writing, which may include through email or other electronic communication .
If the school makes a determination that a program’s curriculum does not meet the State educational requirements for licensure or certification in a State in which a student who is currently enrolled in such a program is located, the school must provide notice to that effect to the student within 14 calendar days of making such determination. The disclosure must be made directly to the student in writing, which may include through email or other electronic communication .
If your school enrolls undergraduate students, the school must post a net price calculator on its Web site by October 29, 2011 (requirement from HEOA Section 485(a)) Net Price Calculator.
The school must disclose to students or parents of students who enter into an agreement regarding a Title IV, HEA loan that the loan will be submitted to NSLDS and accessible by authorized agencies, lenders, and institutions [HEOA 489 amended HEA Sec. 485B] .
The school must provide to each student upon enrollment, a separate, clear, and conspicuous written notice with information on the penalties associated with drug-related offenses under existing section 484(r) of the HEA. The school must also provide a timely notice to each student who has lost eligibility for any grant, loan, or work-study assistance as a result of the penalties under 484(r)(1) of the HEA. It must be a separate, clear, and conspicuous written notice that notifies the student of the loss of eligibility and advises the student of the ways in which to regain eligibility under section 484(r)(2) of the HEA (20 U.S.C. 1091(r)(2)) .
The school is required to report information to NCES in IPEDS for posting to the College Navigator Website. In return the U.S. Department of Education is required to post 26 items on the College Navigator Website for the school, including a link to the school’s website that provides in an easily accessible manner: Student activities offered by the school; Services offered by the school for individuals with disabilities; Career and placement services offered to students during and after enrollment; Policies of the school related to transfer of credit from other schools .
The school must make available to current and prospective students information about student body diversity, including the percentage of enrolled, full-time students in the following categories: Male, Female, Self-identified members of a major racial or ethnic group, and Federal Pell Grant recipients .
To the maximum extent practicable, and in a manner of the school’s choosing, the school must disclose on the school's internet course schedule used for preregistration and registration purposes, the International Standard Book Number (ISBN) and retail price information or required and recommended textbooks and supplemental materials for each course listed. If the ISBN is not available, the school must include the Internet course schedule, the author, title, publisher, and copyright date for the textbook or supplemental material. If the school determines that the disclosure of the information is not practicable for a textbook or supplemental material, the school shall use the designation "To Be Determined." If applicable, the school must include on the school's written course schedule a notice that the textbook information is available on the Internet course schedule and the Internet address for the schedule .
Upon the request of a college bookstore operated by or affiliated with the school, the school must make available as soon as practicable the most accurate information available regarding the school’s course schedule for the subsequent academic period, the information provided for students regarding the required recommended textbooks and supplemental materials for each course or class, the number of students enrolled in each course or class and the maximum student enrollment for each course or class .
Disbursement of books and supplies policy for title IV eligible students must be provided to students in their consumer information. If an institution properly includes books and supplies in tuition and fees, the institution must also have a way for the student to opt out of the way the institution provides for the student to obtain books and supplies under this paragraph 668.164(m) 668.16(h); 668.42; 668.165(a)(1); 668.164 (c)(2)
The school must provide a Teacher Preparation Report annually to the state and to the general public (if the school prepares teachers for initial State Certification or Licensure). The states must submit to the U.S. Department of Education, and make available to the public, an annual report containing school and state-level information. The Department makes the state reports available to the public. 20 U.S.C. 1022d-1022g)
The school must make a good faith effort to distribute a mail voter registration form (for federal elections and state elections for governor or other State chief executive) to each student enrolled in a degree or certificate program and physically in attendance at the school, make the voter registration form widely available to students at the school, and request forms from the state 120 days prior to the deadline for registering to vote within the state. The school may electronically distribute the voter registration form from an Internet address where such a form can be downloaded. The information must be in an electronic message devoted exclusively to voter registration 20 U.S.C. 1094(a)(23)
Unless given a waiver by the Secretary, the school must designate an employee or group of employees who shall be available to assist enrolled or prospective students in obtaining the information specified in 668.42, 668.43, 668.45, and 668.46. If the school designates one person, that person shall be available, upon reasonable notice, to any enrolled or prospective student throughout the normal administrative working hours of that school; If more than one person is designated, their combined work schedules must be arranged so that at least one of them is available, upon reasonable notice, throughout the normal administrative working hours of the school.
This Congressional initiative is authorized by Section 111 of Division J of Pub. L. 108-447, the "Consolidated Appropriations Act, 2005," Dec. 8, 2004; 118 Stat. 2809, 3344-45 (Section 111). The Assistant Deputy Secretary for Innovation and Improvement (Assistant Deputy Secretary) takes this action in order to implement this provision as it applies to educational institutions receiving Federal funding from the Department. Section 111(b) states "each educational institution that receives Federal funds for a fiscal year shall hold an educational program on the United States Constitution on September 17 of such year for the students served by the educational institution." For purposes of the Department's implementation of this requirement, "educational institutions" includes but is not limited to "local educational agencies" and "institutions of higher education" receiving Federal funding from the Department. Section 111 applies to all educational institutions receiving Federal funding, not only those receiving Federal funding from the Department. However, the Department's authority only extends to those educational institutions receiving funding from the Department, and consequently the Department can only regulate with regard to those institutions. Section 111 requires that Constitution Day be held on September 17 of each year, commemorating the September 17, 1787 signing of the Constitution. However, when September 17 falls on a Saturday, Sunday, or holiday, Constitution Day shall be held during the preceding or following week. Section 111 does not authorize funds to carry out this requirement, and Section 111(d) indicates that this section shall apply "without fiscal year limitation." Accordingly, the Assistant Deputy Secretary intends that this notice pertain to this fiscal year and all subsequent years.
Drug and Alcohol Abuse Prevention Information
Information on preventing drug and alcohol abuse. Standards of conduct that clearly prohibit, at a minimum, the unlawful possession, use, or distribution of drugs and alcohol by students and employees on the school’s property, or as part of the school’s activities. A description of the sanctions under local, state, and federal law for unlawful possession, use, or distribution of illicit drugs and alcohol. A description of any drug and alcohol counseling, treatment, or rehabilitation or re-entry programs available to students and employees. A description of the health risks associated with the use of illicit drugs and alcohol.
Code of Student Rights and Responsibilities
A clear statement that the school will impose sanctions on students and employees for violations of the standards of conduct (consistent with local, state, and federal law) and a description of these sanctions, up to and including expulsion, termination of employment, and referral for prosecution. A disciplinary sanction may include the completion of an appropriate rehabilitation program
Consumer Information For Student Athletes
The number of male and the number of female full-time undergraduate students that attended the school
EADA Report and Athletic Right to Know Disclosure
A listing of the varsity teams that competed in intercollegiate athletic completion and for each team the following data: (1) The total number of participants as of the day of its first scheduled contest of the reporting year, the number of participants who also participated on another varsity team and the number of other varsity teams on which they participated, (2) Total operating expenses attributable to the team, except that a school may report combined expenses for closely related teams, such as track and field or swimming and diving. Those combinations must be reported separately for men's and women's teams. In addition, the school may report operating expenses attributable to the team on a per-participant basis (3) Whether the head coach was male or female, was assigned to the team on a full-time or part-time basis, and, if assigned on a part-time basis, whether the head coach was a full-time or part-time employee of the school. The school must consider graduate assistants and volunteers who served as head coaches to be head coaches for the purposes of this report. (4) The number of assistant coaches who were male and the number of assistant coaches who were female, and within each category, the number who were assigned to the team on a full-time or part-time basis, and, of those assigned on a part-time basis, the number who were full-time and part-time employees of the school. The school must consider graduate assistants and volunteers who served as assistant coaches to be assistant coaches for purposes of this report
EADA Report and Athletic Right to Know Disclosure
The unduplicated head count of athletes who participated on at least one varsity team, by gender
Revenues derived by the school according to the following categories (Revenues not attributable to a particular sport or sports must be included only in the total revenues attributable to intercollegiate athletic activities, and, if appropriate, revenues attributable to men's sports combined or women's sports combined. Those revenues include, but are not limited to, alumni contributions to the athletic department not targeted to a particular sport or sports, investment interest income, and student activity fees): total revenues attributable to its intercollegiate athletic activities, revenues attributable to all men's sports combined, revenues attributable to all women's sports combined, revenues attributable to football, revenues attributable to men's basketball, revenues attributable to women's basketball, revenues attributable to all men's sports except football and basketball combined, revenues attributable to all women's sports except basketball combined. In addition, the school may report revenues attributable to the remainder of the teams, by team
Expenses incurred by the school, according to the following categories (Expenses not attributable to a particular sport, such as general and administrative overhead, must be included only in the total expenses attributable to intercollegiate athletic activities): total expenses attributable to intercollegiate athletic activities, expenses attributable to football, expenses attributable to men's basketball, expenses attributable to women's basketball, expenses attributable to all men's sports except football and basketball combined, Expenses attributable to all women's sports except basketball combined
The total amount of money spent on athletically related student aid, including the value of waivers of educational expenses, aggregately for men's teams, and aggregately for women's teams
The ratio of athletically related student aid awarded male athletes to athletically related student aid awarded female athletes
The total amount of recruiting expenses incurred, aggregately for all men's teams and aggregately for all women's teams
The average annual school salary of the non-volunteer head coaches of all men's team, across all offered sports, and the average annual school salary of the non-volunteer head coaches of all women's teams, across all offered sports, on a per person and a per full-time equivalent position basis. These data must include the number of persons and full-time equivalent positions used to calculate each average. If a head coach has responsibilities for more than one team and the school does not allocate that coach's salary by team, the school must divide the salary by the number of teams for which the coach has responsibility and allocate the salary among the teams on a basis consistent with the coach's responsibilities for the different teams
The average annual school salary of the non-volunteer assistant coaches of men's teams, across all offered sports, and the average annual school salary of the non-volunteer assistant coaches of women's teams, across all offered sports, on a per person and a full-time equivalent position basis. These data must include the number of persons and full-time equivalent positions used to calculate each average. If an assistant coach had responsibilities for more than one team and the school does not allocate that coach's salary by team, the school must divide the salary by the number of teams for which the coach has responsibility and allocate the salary among the teams on a basis consistent with the coach's responsibilities for the different teams
Reporting completion/graduation rates for student athletes that includes the number of students, categorized by race and gender, who attended the school during the year prior to the submission of the report, and within each sport—the number of those attendees who received athletically-related student aid, categorized by race and gender, the completion or graduation rate and if applicable, transfer-out rate of all the entering, certificate-or degree-seeking, full-time, undergraduate students described in 668.45(a)(1), categorized by race and gender. The completion or graduation rate and if applicable, transfer-out rate of the entering students described in 668.45(a)(1) who received athletically-related student aid, categorized by race and gender within each sport. The average completion or graduation rate and if applicable, transfer-out rate for the four most recent completing or graduating classes of entering students described in 668.45(a)(1), (3), and (4) categorized by race and gender. If the school has completion or graduation rates, and, if applicable, transfer-out rates for fewer than four of those classes; it must disclose the average rate of those classes for which it has rates. The average completion or graduation rate and if applicable, transfer-out rate of the four most recent completing or graduating classes of entering students described in 668.45(a)(1), who received athletically-related student aid, categorized by race and gender within each sport. If the school has completion or graduation rates, and, if applicable, transfer-out rates for fewer than four of those classes; it must disclose the average rate of those classes for which it has rates
Student-Right-To-Know Act
The school annually must prepare the completion or graduation rate of its certificate or degree-seeking, first-time, full-time undergraduate students. The school must count as completed or graduates students who have completed or graduated by the end of the 12-month period ending August 31 during which 150 percent of the normal time for completion or graduation from their program has lapsed; and students who have completed a program described in 668.8(b)(1)(ii), or an equivalent program, by the end of the 12-month period ending August 31 during which 150 percent of normal time for completion from that program has lapsed
If the school determines that its mission includes providing substantial preparation for students to enroll in another eligible school it must prepare the transfer-out rate of its certificate or degree-seeking, first time, full-time undergraduate students. In calculating the transfer out rate the school must count as transfers-out students who by the end of the 12-month period ending August 31 during which 150 percent of the normal time for completion or graduation from the program in which they were enrolled has lapsed, have not completed or graduated but have subsequently enrolled in any program of an eligible school for which its program provided substantial preparation.
If the school offers a predominant number of its programs based on semesters, trimester, or quarters it must base its completion or graduation rate, retention rate, and, if applicable, transfer-out rate calculations, on the cohort of certificate or degree-seeking, first-time, full-time undergraduate students who enter the school during the fall term of each year. The school must count as an entering student a first-time undergraduate student (as defined in 668.41(a) who is enrolled as of October 15, the end of the school's drop-add period, or another official reporting date as defined in 668.41(a). The school must count as an entering student a first-time undergraduate student who is enrolled for at least 15 days, in a program of up to, and including, one year in length; or 30 days, in a program of greater than one year in length.
If the school does not offer a predominant number of its programs based on semesters, trimester, or quarters it must base its completion or graduation rate, retention rate, and, if applicable, transfer-out rate calculations, on the cohort of certificate or degree-seeking, first-time, full-time undergraduate students who enter the school between September 1 of one year and August 31 of the following year.
The school must make available its completion or graduation rate, and, if applicable, transfer-out rate, no later than the July 1 immediately following the 12-month period ending August 31 during which 150 percent of the normal time for completion or graduation has elapsed for all of the students in the group on which the school bases its completion or graduation rate, and, if applicable, transfer-out rate calculations.
Completion or graduation rate information must be disaggregated by gender, by each major racial and ethnic subgroup (as defined in IPEDS), by recipients of a Federal Pell Grant, by recipients of a Federal Direct Loan (other than a Federal Direct Unsubsidized Stafford Loan) who did not receive a Federal Pell Grant, and by recipients of neither a Federal Pell Grant nor a Federal Direct Loan (other than a Federal Direct Unsubsidized Stafford Loan) if the number of students in such group or with such status is sufficient to yield statistically reliable information and reporting will not reveal personally identifiable information about an individual student. If such number is not sufficient for such purpose, i.e., is too small to be meaningful, then the school shall note that the school enrolled too few of such students to so disclose or report with confidence and confidentiality. Note: with respect to the requirement to disaggregate the completion or graduation rate information by the receipt or nonreceipt of Federal Student Aid, students shall be considered to have received the aid in question only if they received such aid for the period specified in 668.45(a)(3).
For the purpose of calculating a completion or graduation rate and a transfer-out rate, the school my exclude students who have left school to serve in the Armed Forces; have left school to serve on official church missions; have left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps; are totally and permanently disabled; or are deceased. In cases where students who left to serve in the Armed Forces, on official church missions or foreign aid service of the Federal Government represent 20 percent or more of the certificate or degree-seeking, full-time, undergraduate students at the school, the school must recalculate the completion or graduation rates of those students by adding to the 150 percent time-frame they normally have to complete or graduate, the time period the students were not enrolled due to their service in the Armed Forces, on official church missions, or with a recognized foreign aid service of the Federal Government.
If the Secretary grants a waiver of the requirements of this section dealing with completion and graduation rate data to the school because the school is a member of an athletic association or conference that has voluntarily published completion or graduation rate data, or has agreed to publish data that the Secretary determines are substantially comparable to the data required by this section, must still comply with the requirements of 668.41(d)(3) and (f).
The school or athletic association or conference applying on behalf of a school, that seeks a waiver must submit a written application to the Secretary that explains why it believes the data the athletic association of conference publishes are accurate and substantially comparable to the information required by this section.
In addition to calculating the completion or graduation rate if its certificate or degree seeking, first-time, full-time undergraduate students the school may, but is not required to calculate a completion or graduation rate for students who transfer into the school; calculate a completion rate for students described in 668.45(d)(1)(i) through (v); and calculate a transfer-out rate as specified in 668.45(c) if the school determines that its mission does not include providing substantial preparation for its students to enroll in another eligible school.
Retention Rates 668.41(d)(3): The school's retention rate as reported to the Integrated Postsecondary Education Data System (IPEDS) must be made available to any enrolled student or prospective student through appropriate publications, mailings or electronic media. In the case of a request from a prospective student, the information must be made available prior to the student's enrolling or entering into any financial obligation with the school.
Placement Rates 668.41(d)(5): The school must make its placement rates available to any enrolled or prospective student through publications, mailings or electronic media. This should include information on the placement of, and types of employment obtained by, graduates of the school's degree or certificate programs. The information provided for compliance with this part may be gathered from the school's placement rate for any program, if it calculates such a rate; state data systems; alumni or student satisfaction surveys; other relevant sources; the school must disclose any placement rates it calculates.
The types of graduate and professional education in which graduates of the school's four-year degree programs enroll 668.41(d)(5). The institution must make available the types of graduate and professional education in which graduates of the school's four-year degree programs enroll to any enrolled or prospective student through publications, mailings or electronic media. The information provided for compliance with this part may be gathered from state data systems, alumni or student satisfaction surveys, other relevant sources, the school must identify the source of the information provided as well as any time frames and methodology associated with it.
N/A, SLCC does not have four-year degree programs
Disclosure through Internet or Intranet websites 668.41(b): the institution must indicate how the information on completion or graduation rates will be disclosed. For enrolled students or current employees the institution may satisfy the requirement to disclose information by posting the information on an Internet website or and Intranet website that is reasonably accessible to the individuals to whom the information must be disclosed. For prospective students or prospective employees the information must be posted on an Internet website.
Consumer Information: Clery Act (Campus Security)
The crime statistics required in 34 CFR 668.46
A statement of policies regarding procedures for students and others to report criminal actions or other emergencies occurring on campus. This statement includes the school's policies concerning its response to these reports, including policies for making timely warning reports to members of the campus community, as required by 34 CFR 668.46(e), regarding the occurrence of crimes described in 34 CFR 668.46(c)(1), policies for preparing the annual disclosure of crime statistics, a list of the titles of each person or organization to whom students and employees should report the criminal offenses described in 34 CFR 668.46(c)(1) for the purposes of making timely warning reports and the annual statistical disclosure, and policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics
A statement of policies concerning security of and access to campus facilities, including campus residences and security considerations used in the maintenance of campus facilities
A statement of policies concerning campus law enforcement that addresses the enforcement authority and jurisdiction of security personnel, addresses the working relationship of campus security personnel with State and local police agencies, including whether those security personnel have the authority to make arrests; and any agreements, such as written memoranda of understanding between the school and such agencies, for the investigation of alleged criminal offenses
Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report; and describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for including in the annual disclosure of crime statistics
A description of the type and frequency of programs designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others, a description of programs designed to inform students and employees about the prevention of crimes
A statement of policy concerning the monitoring and recording through local police agencies of criminal activity by students at noncampus locations of student organizations officially recognized by the school, including student organizations with noncampus housing facilities and a statement of policy regarding the possession, use and sale of alcoholic beverages and enforcement of State underage drinking laws
N/A, SLCC does not have any on-campus student housing
A statement of policy regarding the possession, use, and sale of illegal drugs and enforcement of Federal and State drug laws, a description of any drug or alcohol-abuse education programs, as required under Section 120(a) through (d) of the HEA, otherwise known as the Drug-Free Schools and Communities Act of 1989. For the purpose of meeting this requirement, the school may cross-reference the materials the school uses to comply with Section 120(a) through (d) of the HEA
A statement of policy regarding the school's programs to prevent dating violence, domestic violence, sexual assault, and stalking, as defined in 34 CFR 668.46(a), and of procedures that the school will follow when one of these crimes is reported. The statement must include a description of the school's educational programs and campaigns to promote the awareness of dating violence, domestic violence, sexual assault, and stalking, as required by 34 CFR 668.46(j), procedures victims should follow if a crime of dating violence, domestic violence, sexual assault, or stalking has occurred, including written information about the importance of preserving evidence that may assist in proving that the alleged criminal offense occurred or may be helpful in obtaining a protection order, how and to whom the alleged offense should be reported. Options about the involvement of law enforcement and campus authorities, including notification of the victim's option to notify proper law enforcement authorities, including on-campus and local police, be assisted by campus authorities in notifying law enforcement authorities if the victim so chooses, decline to notify such authorities, where applicable, the rights of victims and the school's responsibilities for orders of protection,"no-contact" orders, restraining orders, or similar lawful orders issued by a criminal, civil, or tribal court or by the school. Information about how the school will protect the confidentiality of victims and other necessary parties, including how the school will complete publicly available recordkeeping, including Clery Act reporting and disclosures, without the inclusion of personally identifying information about the victim, as defined in Section 40002(a)(20) of the Violence Against Women Act of 1994 (42 U.S.C. 13925(a)(20)), maintain as confidential any accommodations or protective measures provided to the victim, to the extent that maintaining such confidentiality would not impair the ability of the school to provide the accommodations or protective measures, a statement that the school will provide written notification to students and employees about existing counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, student financial aid, and other services available for victims, both within the school and in the community, a statement that the school will provide written notification to victims about options for, available assistance in, and how to request changes to academic, living, transportation, and working situations or protective measures. The school must make such accommodations or provide such protective measures if the victim requests them and if they are reasonably available, regardless of whether the victim chooses to report the crime to campus police or local law enforcement, an explanation of the procedures for school disciplinary action in cases of alleged dating violence, domestic violence, sexual assault, or stalking, as required by 34 CFR 668.46(k), a statement that, when a student or employee reports to the school that the student or employee has been a victim of dating violence, domestic violence, sexual assault, or stalking, whether the offense occurred on or off campus, the school will provide the student or employee a written explanation of the student's or employee's rights and options as described in 34 CFR 668.46 (b)(11)(ii) through (vi)
A statement advising the campus community where law enforcement agency information provided by a State under section 121 of the Adam Walsh Child Protection and Safety Act of 2006 (42 U.S.C. 16921), concerning registered sex offenders may be obtained, such as the law enforcement office of the school, a local law enforcement agency with jurisdiction for the campus, or a computer network address.
A statement of policy regarding emergency response and evacuation procedures, as required by 34 CFR 668.46(g)
A statement of policy regarding missing student notification procedures, as required by 34 CFR 668.46(h)
Crimes that must be reported and disclosed. Your school must report to the Department and disclose in its annual security report statistics for the three most recent calendar years concerning the number of each of the following crimes that occurred on or within its Clery geography and that are reported to local police agencies or to a campus security authority: criminal homicide (murder and nonnegligent manslaughter), negligent manslaughter, sex offenses (rape, fondling, incest, statutory rape), robbery, aggravated assault, burglary, motor vehicle theft, arson, arrests and referrals for disciplinary actions, including arrests for liquor law violations, drug law violations, and illegal weapons possession, persons not included in 34 CFR 668.46(c)(1)(ii)(A) who were referred to campus disciplinary action for liquor law violations, drug law violations, and illegal weapons possession, hate crimes, including the number of each type of crime in 34 CFR 668.46(c)(1)(i) that are determined to be hate crimes, the number of the following crimes that are determined to be hate crimes larceny-theft, simple assault, intimidation, destruction/damage/vandalism of property, dating violence, domestic valance, and stalking as defined in 34 CFR 668.46(a)
Recording Crimes (All reported crimes must be recorded). The school must include in its crime statistics all crimes listed in 34 CFR 668.46(c)(1) occurring on or within its Clery geography that are reported to a campus security authority for the purposes of Clery Act reporting. Clery Act reporting does not require initiating an investigation or disclosing personally identifying information about the victim, as defined in section 40002(a)(20) of the Violence Against Women Act of 1994 (42 U.S.C. 13925(a)(20)). The school may not withhold, or subsequently remove, a reported crime from its crime statistics based on a decision by a court, coroner, jury, prosecutor, or other similar noncampus official. A school may withhold, or subsequently remove, a reported crime from its crime statistics in the rare situation where sworn or commissioned law enforcement personnel have fully investigated the reported crime and, based on the results of this full investigation and evidence, have made a formal determination that the crime report is false or baseless and therefore"unfounded." Only sworn or commissioned law enforcement personnel may"unfound" a crime report for purposes of reporting under this section. The recovery of stolen property, the low value of stolen property, the refusal of the victim to cooperate with the prosecution, and the failure to make an arrest do not"unfound" a crime report. A school must report to the Department and disclose in its annual security report statistics the total number of crime reports listed in 34 CFR 668.46(c)(1) that were"unfounded" and subsequently withheld from its crime statistics pursuant to 34 CFR 668.46(c)(2)(iii) during each of the three most recent calendar years
Crimes must be reported by calendar year. A school must record a crime statistics for the calendar year in which the crime was reported to local police agencies or to a campus security authority. When recording crimes of stalking by calendar year, a school must follow the requirements in 34 CFR 668.46(c)(6)
Hate crimes must be recorded by category of bias. For each hate crimes recorded under 34 CFR 668.46(c)(1)(iii), a school must identify the category of bias that motivated the crime. For the purposes of this, the categories of bias include the victim's actual or perceived race, gender, gender identity, religion, sexual orientation, ethnicity, national origin, disability
Crimes must be recorded by location. The school must specify whether each of the crimes recorded under 34 CFR 668.46(c)(1) occurred on campus, in or on a noncampus building or property, on public property. The school must identify, of the crimes that occurred on campus, the number that took place in dormitories or other residential facilities for students on campus. When recording stalking by location, the school must follow the requirements in 34 CFR 668.46(c)(6)
Recording reports of stalking. When recording reports of stalking that include activities in more than one calendar year, the school must record a crime statistic for each and every year in which the course of conduct is reported to a local police agency or to a campus security authority. The school must record each report of stalking as occurring at only the first locations within the school's Clery geography in which a perpetrator engaged in the stalking course of conduct, or a victim first became aware of the stalking
Identification of the victim or the accused. The statistics required under 34 CFR 668.46(c) do not include the identification of the victim or the person accused of committing the crime
Pastoral and professional counselor. The school is not required to report statistics under 34 CFR 668.46(c) for crimes reported to a pastoral or professional counselor
Using the FBI's UCR program and the Hierarchy Rule. The school must compile the crime statistics for murder and nonnegligent manslaughter, negligent manslaughter, rape, robbery, aggravated assault, burglary, motor vehicle theft, arson, liquor law violations, drug law violations, and illegal weapons possession using the definitions of those crimes from the"Summary Reporting System (SRS) User Manual" from the FBI's UCR Program, as provided in Appendix A of Subpart D . The school must compile the crime statistics for fondling, incest, and statutory rape using the definitions of those crimes from the"National Incident-Based Reporting System (NIBRS) User Manual" from the FBI's UCR Program, as provided in Appendix A of Subpart D. The school must compile the crime statistics for the hate crimes of larceny-theft, simple assault, intimidation, and destruction/damage/vandalism of property using the definitions provided in the"Hate Crime Data Collection Guidelines and Training Manual" from the FBI's UCR Program, as provided in Appendix A of Subpart D. The school must compile the crime statistics for dating violence, domestic violence, and stalking using the definitions provided in 34 CFR 668.46(a). In counting crimes when more than one offense was committed during a single incident, the school must conform to the requirements of the Hierarchy Rule in the"Summary Reporting System (SRS) User Manual. If arson is committed, the school must always record the arson in its statistics, regardless of whether or not it occurs in the same incident as another crime. If rape, fondling, incest, or statutory rape occurs in the same incident as a murder, the school must record both the sex offense and the murder in its statistics
Use of a map. In complying with the crime statistical reporting requirements, the school may provide a map to current and prospective students and employees that depicts its campus, non-campus buildings or property, and public property areas if the map accurately depicts its campus, non-campus buildings or property, and public property areas
Statistics from police agencies. In complying with the crime statistical reporting requirements, the school must make a reasonable, good faith effort to obtain statistics for crimes that occurred on or within the school's Clery geography and may rely on the information supplied by a local or State police agency. If the school makes such a reasonable, good faith effort, it is not responsible for the failure of the local or State police agency to supply the required statistics
Separate campus 34 CFR 668.46(d). Your school must comply with the requirements of this section for each separate campus
Your school must, in a manner that is timely and that withholds as confidential the names and other identifying information of victims, as defined in section 40002(a)(20) of the Violence Against Women Act of 1994 (42 U.S.C.13925(a)(20)) and that will aid in the prevention of similar crimes, report to the campus community on the following crimes: criminal homicide, sex offenses, robbery, aggravated assault, burglary, motor vehicle theft, arson, arrests and referrals for disciplinary actions, hate crimes, dating violence, domestic violence, and stalking as defined in 34 CFR 668.46(a), crimes that are reported to campus security authorities as defined under the school's statement of current campus policies pursuant to 34 CFR 668.46(b)(2) or local police agencies, crimes that are considered by the school to represent a threat to students and employees, the school is NOT required to provide a timely warning with respect to crimes reported to a pastoral or professional counselor. If there is an immediate threat to the health or safety of students or employees occurring on campus, as described in 34 CFR 668.46(g)(1), the school must follow its emergency notification procedures. A school that follows its emergency notification procedures is not required to issue a timely warning based on the same circumstances; however, the school must provide adequate follow-up information to the community as needed
If your school maintains a campus police or security department, it must maintain a written, easily understood daily crime log that records, by the date the crime was reported, any crime that occurred within its Clery geography, as described in paragraph (ii) of the definition of Clery geography in paragraph (a) of 34 CFR 668.46, and that is reported to the campus police or the campus security department. This log must include the nature, date, time, and general location of each crime, the disposition of the complaint, if known. The school must make an entry or an addition to an entry to the log within two business days, as defined in 34 CFR 668.46(a), of the report of the information to the campus security department, unless that disclosure is prohibited by law or would jeopardize the confidentiality of the victim. The school may withhold information required under 34 CFR 668.46(f)(1) and (2) if there is clear and convincing evidence that the release of the information would jeopardize an ongoing criminal investigation or the safety of an individual, cause a suspect to flee or evade detection, or result in the destruction of evidence. The school must disclose any information withheld under 34 CFR 668.46(f)(3) once the adverse effect described in that paragraph is no longer likely to occur. The school may withhold under 34 CFR 668.46(f)(2) and (3) only that information that would cause the adverse effects described in that section. The school must make the crime log for the most recent 60-day period open to public inspection during normal business hours. The school must make any portion of the log older than 60 days available within two business days of a request for public inspection
The school must include a statement of policy regarding emergency and response evacuation procedures in the annual security report. This statement must include the procedures the school will use to immediately notify campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. A description of the process the school will use to confirm that there is a significant emergency or dangerous situation as described in 34 CFR 668.46(g)(1), determine appropriate segment(s) of campus community to receive a notification, determine the content of the notification, and initiate the notification system
A statement that the school will (w/o delay and taking into account the safety of the community) determine the content of the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency. A list of the titles of the person or persons or organization or organizations responsible for carrying out the actions described in 34 CFR 668.46(g)(2)
The school's procedures for disseminating emergency information to the larger community. The school's procedures to test the emergency response and evacuation procedures on at least an annual basis, including tests that may be announced or unannounced, publicizing its emergency response and evacuation procedures in conjunction with at least one test per calendar year, documenting, for each test, a description of the exercise, the date, time, and whether it was announced or unannounced
A school that provides any on-campus student housing facility must include a statement of policy regarding missing student notification procedures for students who reside in on-campus housing in its annual security report
N/A, SLCC does not have any on-campus student housing
As required by 34 CFR 668.46(b)(11), a school must include in its annual security report a statement of policy that addresses the school's programs to prevent dating violence, domestic violence, sexual assault, and stalking.
The statement must include:
- A description of the school's primary prevention and awareness programs for all incoming students and new employees, which must include:
- A statement that the school prohibits the crimes of dating violence, domestic violence, sexual assault, and stalking, as those terms are defined in 34 CFR 668.46(a)
- The definition of"dating violence,""domestic violence,""sexual assault," and"stalking" in the applicable jurisdiction
- The definition of"consent," in reference to sexual activity, in the applicable jurisdiction
- A description of safe and positive options for bystander intervention
- Information on risk reduction
- The information described in 34 CFR 668.46(b)(11) and (k)(2)
- A description of the school's ongoing prevention and awareness campaigns for students and employees, including information described in 34 CFR 668.46(j)(1)(i)(A) through F
Other required information:
- The school must ensure that the proper implementation of Awareness programs, Bystander intervention, Ongoing prevention and awareness campaigns, Primary prevention programs, and Risk reduction is done according to the definitions outlined in 34 CFR 668.46(j)(2)(i-v)
- The school's programs to prevent dating violence, domestic violence, sexual assault, and stalking must include, at a minimum, the information described in 34 CFR 668.46(j)(1)
- Your school has the required programs to prevent dating violence, domestic violence, sexual assault, and stalking as outlined above
As required in 34 CFR 668.46 (b)(11)(vi), the school must include in its annual security report a clear statement of policy that addresses the procedures for institutional disciplinary action in cases of alleged dating violence, domestic violence, sexual assault, or stalking as defined in 34 CFR 668.46(a) that describes each type of disciplinary proceeding used by the school; the steps, anticipated timelines, and decision-making process for each type of disciplinary proceeding; how to file a disciplinary complaint; and how the school determines which type of proceeding to use based on the circumstances of an allegation of dating violence, domestic violence, sexual assault, or stalking; describes the standard of evidence that will be used during any institutional disciplinary proceeding arising from an allegation of dating violence, domestic violence, sexual assault, or stalking; lists all of the possible sanctions that the school may impose following the results of any institutional disciplinary proceeding for an allegation of dating violence, domestic violence, sexual assault, or stalking; describes the range of protective measures that the school may offer to the victim following an allegation of dating violence, domestic violence, sexual assault, or stalking.
Provides that the proceedings will include a prompt, fair, and impartial process from the initial investigation to the final result, be conducted by officials who, at a minimum, receive annual training on the issues related to dating violence, domestic violence, sexual assault, and stalking and on how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability, provide the accuser and the accused with the same opportunities to have others present during any institutional disciplinary proceeding, including the opportunity to be accompanied to any related meeting or proceeding by the advisor of their choice, not limit the choice of advisor or presence for either the accuser or the accused in any meeting or institutional disciplinary proceeding; however the school may establish restrictions regarding the extent to which the advisor may participate in the proceedings, as long as the restrictions apply equally to both parties, require the simultaneous notification, in writing, to both the accuser and the accused, of:
the result of any institutional disciplinary proceeding that arises from an allegation of dating violence, domestic violence, sexual assault, or stalking, the school's procedures for the accused and the victim to appeal the result of the institutional disciplinary proceeding, if such procedures are available, any change to the result, when such results become final, ensure that the school's procedures for this section address the proper definition for each of the requirements as follows: a prompt, fair, and impartial proceeding includes a proceeding that is completed within reasonably prompt timeframes designated by a school's policy, including a process that allows for the extension of timeframes for good cause with written notice to the accuser and the accused of the delay and the reason for the delay, conducted in a manner that is consistent with the school's policies and transparent to the accuser and the accused, includes timely notice of meetings at which the accuser or accused, or both, may be present. Provides timely and equal access to the accuser, the accused, and appropriate officials to any information that will be used during informal and formal disciplinary meeting and hearings, conducted by officials who do not have a conflict of interest or bias for or against the accuser or the accused
Note: The school must ensure that the proper meaning of Advisor, Proceeding, and Result, is used according to the definitions outlined in 34 CFR 668.46(k)(3)(ii), (iii), and (iv).
Your school has procedures to ensure that the school, an officer, employee, or agent of the school, does not retaliate, intimidate, threaten, coerce, or otherwise discriminate against any individual for exercising their rights or responsibilities under any provision outlined in 34 CFR 668.46
Your school must annually releases the security report each year by the October 1 deadline. Your school must submit the crime statistics portion of the annual security report via the ED Web site (http://surveys.ope.ed.gov/security) by the required deadline established each year
FERPA (Family Educational Rights and Privacy Act)
The school ensures that students have the right to review their education records. The school ensures that students are allowed to amend inaccurate information contained in their records. If a request is denied, the school allows the student to request a hearing to challenge the contents of the education records, on the grounds that the records are inaccurate, misleading, or violate the rights of the student. The school ensures that students have the right to provide consent for the disclosure of their records
The school annually notifies student of their rights under FERPA. The annual notice describes the students' rights to review their educational records, request changes to their records, consent to disclosures of personally identifiable information, and to file complaints with the Department, as well as procedures for reviewing and amending their educational records. The school includes in the annual notice the procedure for exercising their rights to inspect and review education records. The school maintains a record in the student's file listing to whom personally identifiable information was disclosed and the legitimate interests the parties had in obtaining the information (does not apply to school officials with a legitimate educational interest or to directory information)
The school specifies which school officials with legitimate educational interest have access to student education records without student consent. The school indicates the types of information the institution has designated as directory information (name, address, major, etc.). The school maintains a record of each request (who and why) for access to and disclosure of personally identifiable information, as well as others who disclose personally identifiable information without written consent from the student, unless the request was from the student, a school official with legitimate educational interest, or a party seeking records due to a law enforcement subpoena containing criteria that the subpoena not be disclosed, or the request is for directory information only
Except under one of the special conditions described in 34 CFR 99.31, a student must provide a signed and dated written consent before an education agency or school may disclose personally identifiable information from the student's education records. The written consent must specify the records that may be disclosed, state the purpose of the disclosure, identify the party or class of parties to whom the disclosure may be made. When a disclosure is made, if a parent or eligible student so request, the school must provide him or her with a copy of the records disclosed, and if the parent of a student who is not an eligible student so request, the school must provide the student with a copy of the records disclosed. Signed and dated written consent may include a record and signature in electronic form that identifies and authenticates a particular person as the source of the electronic consent and indicates such person's approval of the information contained in the electronic consent
A school may disclose personally identifiable information without student consent to the following parties: school officials with legitimate educational interests, U.S. Comptroller General, U.S. Attorney General, U.S. Department of Education, State and local officials, Authorized organizations conducting educational research, Accrediting agencies, alleged victim of a crime, parent of a Dependent Student as defined by the IRS, parent of a student under 21 regarding the violation of a law regarding alcohol or drug abuse
In contrast to the exceptions to the notification and recordkeeping requirements granted for law enforcement purposes, educational agencies or institutions may disclose information pursuant to any other court order or lawfully issued subpoena only if the school makes a reasonable effort to notify the parent or eligible student of the order or subpoena in advance of compliance, so that the parent or eligible student may seek protective action. Additionally, schools must comply with FERPA's recordkeeping requirements under 34 CFR 99.32 when disclosing information pursuant to a standard court order or subpoena.
Your school makes a reasonable effort to notify a student who is the subject of a subpoena or court order before complying, so that the student may seek protective action (unless the court or issuing agency has prohibited such disclosure).
HIPPA applies to Health Care Providers, private benefit plans, and health care clearinghouses. It does not apply to other types of organizations whose receipt or maintenance of health records is incidental to their normal course of business. FERPA does not limit what records a school may obtain, create, or maintain. It provides safeguards for education records.
Your schools' Office of Disability Services (ODS) normally obtains and maintains health records for each student who applies for services or waivers. So, the receipt and maintenance of health records by students services' units is well established. If a health record is used to make a decision in regard to a student's education program, (e.g., whether a student should receive extended time for testing; or be exempt from an academic requirement, such as SAP) the health record may be construed to be an education record. In that case the normal FERPA provisions for safeguarding the record would apply. Your school follows requirements for the Privacy of health records (HIPPA).
A health and safety exception permits the disclosure of personally identifiable information from a student's record in case of an immediate threat to the health or safety of students or other individuals. The school follows the provisions outlined in the regulations as follows: the school only discloses personally identifiable information from an education record to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.
Safeguarding Customer Information
All customer information is safeguarded. This requirement applies to all nonpublic personal information in the school’s possession (from students, parents, or other individuals with whom the school has a customer relationship). It also pertains to the customers of other financial institutions that have provided such information to the school
The school establishes and maintains a comprehensive information security program. This program must include the administrative, technical, or physical safeguards the school uses to access, collect, distribute, process, protect, store, use, transmit, dispose of, or otherwise handle customer information. The safeguards achieve the following objectives:
- Ensures the security and confidentiality of customer information
- Protects against any anticipated threats or hazards to the security or integrity of such information, and
- Protects against unauthorized access to or use of such information that could result in substantial harm or inconvenience to any customer
The school includes all required elements of an information security program:
- Designated Coordinators. The school designates an employee or employees to coordinate its information security program.
- Risk assessment. The school identifies reasonable foreseeable internal and external risks to the security, confidentiality, and integrity of customer information that could result in the unauthorized disclosure, misuse, alteration, destruction, or other compromise of such information, and assesses the sufficiency of any safeguards in place to control these risks. At a minimum, the school’s risk assessment includes consideration of risks in each relevant area of operations including:
- Employee training and management
- Information systems, including network and software design, as well as information processing, storage, transmission, and disposal
- Detecting, preventing, and responding to attacks, intrusions, or other systems failures
- Safeguards testing/monitoring. The school has implemented information safeguards to control the risks it identifies through risk assessment, and regularly tests or otherwise monitors the effectiveness of the safeguards’ key controls, systems, and procedures
- Evaluation & Adjustment. The school evaluates and adjusts its information security program in light of the results of the required testing and monitoring, as well as for any material changes to its operations or business arrangements or any other circumstances that it has reason to know may have a material impact on the school’s information security program.
- Overseeing service providers. The school takes reasonable steps to select and retain service providers that are capable of maintaining appropriate safeguards for the customer information at issue and requires the service providers by contract to implement and maintain such safeguards
Misrepresentation
The school has procedures to ensure that it does not misrepresent the nature of its educational program. The procedures should include, but are not limited to, assurances that the school does not provide false, erroneous or misleading statements concerning the particular type(s), specific source(s), nature and extent of its accreditation, whether a student may transfer course credits earned at the school to any other school, whether successful completion of a course of instruction qualifies a student for acceptance into a labor union or similar organization; or to receive, to apply to take or to take the examination required to receive, a local, State, or Federal license, or a nongovernmental certification required as a precondition for employment, or to perform certain functions in the States in which the educational program is offered, or to meet additional conditions that the institution knows or reasonably should know are generally needed to secure employment in a recognized occupation for which the program is represented to prepare students, the requirements for successfully completing the course of study or program and the circumstances that would constitute grounds for terminating the student's enrollment; whether its courses are recommended or have been the subject of unsolicited testimonials or endorsements by vocational counselors, high schools, colleges, educational organizations, employment agencies, members of a particular industry, students, former students, or others; or governmental officials for governmental employment; its size, location, facilities, or equipment; the availability, frequency, and appropriateness of its courses and programs to the employment objectives that it states its programs are designed to meet; the nature, age, and availability of its training devices or equipment and their appropriateness to the employment objectives that it states its programs and courses are designed to meet; the number, availability, and qualifications, including the training and experience, of its faculty and other personnel; the availability of part-time employment or other forms of financial assistance; the nature and availability of any tutorial or spe cialized instruction, guidance and counseling, or other supplementary assistance it will provide its students before, during or after the completion of a course; the nature or extent of any prerequisites established for enrollment in any course; the subject matter, content of the course of study, or any other fact related to the degree, diploma, certificate of completion, or any similar document that the student is to be, or is, awarded upon completion of the course of study; whether the academic, professional, or occupational degree that the institution will confer upon completion of the course of study has been authorized by the appropriate State educational agency. This type of misrepresentation includes, in the case of a degree that has not been authorized by the appropriate State educational agency or that requires specialized accreditation, any failure by an eligible institution to disclose these facts in any advertising or promotional materials that reference such degree; or any matters required to be disclosed to prospective students under 668.42 and 668.43.
The school has procedures to ensure that it does not misrepresent the nature of its financial charges. The procedures should include, but are not limited to, assurances that the school does not provide false, erroneous or misleading statements concerning offers of scholarships to pay all or part of a course charge, whether a particular change is the customary charge at the school for a course, the cost of the program and the institution's refund policy if the student does not complete the program; the availability or nature of any financial assistance offered to students, including a student's responsibility to repay any loans, regardless of whether the student is successful in completing the program and obtaining employment; or the student's right to reject any particular type of financial aid or other assistance, or whether the student must apply for a particular type of financial aid, such as financing offered by the institution.
The school has procedures to ensure that it does not misrepresent the employability of its graduates. The procedures should include, but are not limited to, assurances that the school does not provide false, erroneous or misleading statements that the school is connected with any organization or is an employment agency or other agency providing authorized training leading directly to employment, the institution's plans to maintain a placement service for graduates or otherwise assist its graduates to obtain employment; the institution's knowledge about the current or likely future conditions, compensation, or employment opportunities in the industry or occupation for which the students are being prepared; whether employment is being offered by the institution or that a talent hunt or contest is being conducted, including, but not limited to, through the use of phrases such as"Men/women wanted to train for * * *,""Help Wanted,""Employment," or "Business Opportunities"; Government job market statistics in relation to the potential placement of its graduates; or other requirements that are generally needed to be employed in the fields for which the training is provided, such as requirements related to commercial driving licenses or permits to carry firearms, and failing to disclose factors that would prevent an applicant from qualifying for such requirements, such as prior criminal records or preexisting medical conditions.
Loan Disclosures
Before the institution disburses title IV, HEA program funds for any award year, it must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how an when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with 668.22(a)(5), if the institution credits a student ledger account with Direct Loan, Federal Perkins Loan, or TEACH Grant program funds, the institution must notify the student or parent of the anticipated date and amount of the disbursement; the student's or parent's right to cancel all of a portion of the loan, loan disbursement, TEACH Grant, or TEACH Grant disbursement and have the loan proceeds or TEACH Grant proceeds returned to the Secretary; and the procedures and time by which the student or parent must notify the institution that he or she wishes to cancel the loan, loan disbursement, TEACH Grant, or TEACH Grant disbursement. The institution must provide the notice described in 668.165(a)(2) in writing no earlier than 30 days before, and no later than 30 days after, crediting the student's ledger account at the institution, if the institution obtains affirmative confirmation from the student under 668.165(a)(6)(i); or no earlier than 30 days before, and no later than seven days after, crediting the student's ledger account at the institution, if the institution does not obtain affirmative confirmation from the student under 668.165(a)(6)(i)
If the school participates in the FFEL Program, the school informs all eligible borrowers, as defined in 34 CFR part 682, about the availability and eligibility of those borrowers for State grant assistance from the State in which the school is located, and informs borrowers from another State of the source of further information concerning State grant assistance from that State
The school is required to provide information published by the U.S. Department of Education to students at any time that information regarding loan availability is provided. The publication includes information about rights and responsibilities of students and schools under the Title IV, HEA loan programs
If the school enters into an agreement with a potential student, student, or parent of a student regarding a Title IV, HEA Loan the school must inform the student or parent that the loan will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and schools determined to be authorized users of the data system
Prior to the first disbursement, each school must provide to a first-time borrower of a Federal Direct Loan (other than consolidated or Parent PLUS loans) comprehensive information on the terms and conditions of the loan and of the borrower's responsibilities. Please reference 34 CFR 685.304(a)(6) to review the Entrance Counseling requirements
Entrance counseling for graduate or professional student Direct PLUS Loan borrowers must include the information outlined in 34 CFR 685.304(a)(7).
A school must ensure that exit counseling is conducted with each Direct Subsidized Loan or Direct Unsubsidized Loan borrower and graduate or professional student Direct PLUS Loan borrower shortly before the student borrower ceases at least half-time study at the school.
Schools or school-affiliated organizations (e.g., alumni organizations, foundations) that provide information regarding a private education loan from a lender to a prospective borrower must provide information to the prospective borrower, including information required under Section 128(e) of the Truth in Lending Act (15 U.S.C. 1638(e)), that the prospective borrower may qualify for loans or other assistance under the Title IV, HEA programs, that the terms and conditions of the Title IV, HEA program loans may be more favorable than the provisions of the private education loans. The information regarding private education loans must be presented in a manner that makes it distinct from information regarding Title IV, HEA program Loans.
The school must, upon request provide in written or electronic form to an enrolled or admitted student applicant for a private education loan the self-certification form for private education loans required under Section 128(e)(3) of the Truth in Lending Act (15 U.S.C. 1638(e)(3)), and the information required to complete the form, to the extent the school possesses the information. The U.S. Department of Education has developed the form and it is available on the IFAP website (ifap.ed.gov).
Each school must prominently publish on the school's website a code of conduct that prohibits a conflict of interest with the responsibilities of an agent of the school with respect to FFELP or private education loans. All agents with responsibility for loans must be informed annually of the provisions of the code. The code of conduct must prohibit revenue-sharing arrangements with any lender, receiving gifts from a lender, a guarantor, or a loan servicer, contracting arrangement providing financial benefit from any lender or affiliate of a lender, directing borrowers to particular lenders, or refusing or delaying loan certifications, offers of funds for private loans, call center or financial aid office staffing assistance, advisory board compensation
Each school must annually make available in print or other medium to students attending the school and their families a list of the specific lenders for private education loans or for Title IV, HEA loans that the school recommends, promotes, or endorses in accordance with a preferred lender arrangement. The list must prominently disclose the method and criteria used by the school in selecting lenders for preferred lender arrangements to ensure that such lenders are selected on the basis of the best interests of the borrower. The list must also clearly and fully disclose the minimum information determined by the U.S. Department of Education (HEA Section 153(a)) (20 U.S.C.1019b), why the school participates in a preferred lender arrangement with each lender, particularly with respect to terms and conditions or provisions favorable to the borrower, that the students or their families do not have to borrow from a lender on the list, the list must have at least three FFELP lenders that are not affiliates or each other. If the list includes lenders of private education loans, there must be at least two lenders who are not affiliates. The list must indicate for each lender whether it is or is not an affiliate of the other lenders on the list. The details of each affiliation are to be disclosed. The U.S. Department of Education is required to provide to schools a list of the lender affiliates of all eligible lenders. Prominently disclose the method and criteria used by the institution in selecting lenders with which to participate in preferred lender arrangements to ensure that such lenders are selected on the basis of the best interests of the borrowers, including payment of origination or other fees on behalf of the borrower; highly competitive interest rates, or other terms and conditions or provisions of Title IV, HEA program loans or private education loans; high-quality servicing for such loans; or additional benefits beyond the standard terms and conditions or provisions for such loans; exercise a duty of care and a duty of loyalty to compile the preferred lender list under paragraph (d) of this section without prejudice and for the sole benefit of the students attending the institution, or the families of such students; and not deny or otherwise impede the borrower's choice of a lender or cause unnecessary delay in loan certification under title IV of the HEA for those borrowers who choose a lender that is not included on the preferred lender list.
A school or school-affiliated organization (e.g. alumni organizations, foundations) that participates in a preferred lender arrangement must comply with the code of conduct provisions in HEA Section 487(a)(25) (20 U.S.C. 1094(a(25)) and HEA Section 487(h) (20 U.S.C. 1094(h)). School-affiliated organizations are required to prominently publish the code of conduct on their websites (if any) and annually inform agents with responsibility for education loans of the provisions of the code. Note: The Secretary, together with the Federal Reserve has developed a model disclosure form. The Federal Register published August 14, 2009 by the Federal Reserve System covering Truth in Lending contains a model disclosure form: https://www.govinfo.gov/content/pkg/FR-2009-08-14/pdf/E9-18548.pdf. (If the pdf link does not open, copy and paste the link into a browser other than Explorer)
In addition to the information required for the Preferred Lender Lists, each school or school-affiliated organization in a preferred lender arrangement must disclose information on its website and in publications, mailings, or electronic messages, or materials that are distributed to prospective or current students and their families that describe the financial aid opportunities available to students attending the school and that describe or discuss education loans. The information must include the maximum amount of Title IV, HEA grant and loan aid available to students in an easy-to-understand format, the Truth in Lending information (15 U.S.C. 1638(e)(11)) for each type of private education loan offered through a preferred lender arrangement to the school's students and their families, and when available, the information identified on a model disclosure form developed by the Department for each type of education loan that is offered through a preferred lender arrangement to the school's students or their families.
Each school must provide on its website, and in publications, mailings, or electronic messages, or materials that are distributed to prospective or current students and their families that describe the financial aid opportunities available to students attending the school and that describe or discuss private education loans, the information required to be disclosed under Section 128(e)(11) of the Truth in Lending Act (15 U.S.C. 1638(e)(11)) for each type of private loan offered pursuant to a preferred lender arrangement. Each school-affiliated organization must provide on its website, and in publications, mailings, or electronic messages, or materials distributed to students and families that describe private education loans and the information required to be disclosed under Section 128(e)(1) of the Truth in Lending Act (15 U.S.C. 1638(e)(1) for each type of private loan offered pursuant to a preferred lender arrangement. The name of the lender must be displayed in all information and documentation related to private education loans. The information in the model disclosure form and the Truth in Lending Act information must be provided annually in a manner that allows students and families to take the information into account before selecting a lender or applying for an education loan.
Each school and school-affiliated organization must make an annual report to the U.S. Department of Education that includes for each lender in a preferred lender arrangement with the school or school-affiliated organization, the minimum information the Department determines must be disclosed, information required for private loans under the Truth in Lending Act, detailed explanation of the reasons a school or school-affiliated organization participates in a preferred lender arrangement with the lender, including why the terms, conditions, and provisions of each type of loan are beneficial to the school's students or their families.
The information in the report must be made available to the public and provided to current students and students planning to attend the school and their families.