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FERPA - Student Privacy Rights - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords eligible students the following rights in regard to their education records:

An eligible student has the right to inspect and review the student's education records within 45 days after the day Salt Lake Community College (SLCC) receives a request for access. A student should submit to SLCC’s Office of Risk Management; a written request that identifies the record(s) the student wishes to inspect. The Office of Risk Management will notify the appropriate records custodian, who will make arrangements for access and notify the student of the time and place where the records may be inspected.

You have the right to request the amendment of your education records that you believe is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. 

  • A student who wishes to ask SLCC to amend a record should write the Office of the Registrar, clearly identify the part of the record the student wants changed and specify why it should be changed.

If SLCC decides not to amend the record as requested, SLCC will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. See Code of Student Rights and Responsibilities for hearing information.

The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.

A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person or company with whom SLCC has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official SLCC committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of SLCC who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for SLCC.

SLCC may disclose education records without consent to an official at another school, in which a student seeks or intends to enroll. This includes the National Student Clearinghouse, which by contract provides SLCC with verifications of student enrollment.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by SLCC to comply with FERPA requirements. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C., 20202-4605

Personally identifiable information or records relating to a student will not be released to any individual, agency, or organization without your written consent as described in FERPA regulations, except Directory Information; which may be released upon request unless the student specifically withholds permission to do so.

Directory information includes:

  • Your name
  • Address
  • Telephone number
  • Date of birth
  • Major field of study
  • Dates of attendance
  • Enrollment status
  • Degrees and awards received
  • Most recent previous educational agency/institution
  • Participation in recognized activities/sports
  • Email address
  • Student photograph

To prevent directory information from being disclosed, complete this Prevent Disclosure of Directory Information Form.

  1. Sign in to MySLCC with your SLCC username and password.
  2. Find the card “Student Forms”.
  3. Click ‘Create a Ferpa Proxy’ to set up an account for a third party (i.e. Mom, Dad, Employer, Academic Advisor).
  4. Select “Add New”
  5. Type in the required information including a valid email address for the Authorized User. This is not your email address. This email will allow the Authorized User to receive communications necessary to finalize the setup of their account access.
  6. You can than choose what information you would like your Proxy to have access to by selecting the corresponding boxes.
  7. After you have completed the form hit ‘Submit’. This will cause two emails to be sent to your proxy, one with the temporary password, the other with the temporary URL to setup their access.
  8. After your Proxy completes the set up they will be granted the access to the information you approved them for.
  9. After the initial set up, your proxy will view your information through MySLCC.


Additional Resources

Disclosures of Consumer Information

The Department of Education has provided some useful information for schools, students and parents regarding privacy laws and school safety. Please read this brochure for more information. 

For additional FERPA information, please visit the Department of Education website.