Registration Appeals
What is a Registration Appeal?
A Registration Appeal is a petition filed by the student to be dropped or withdrawn past the published deadline (see Academic Calendar) due to an extenuating circumstance that the student may have faced during the appealing semester. The extenuating circumstance affecting enrollment must be nonrecurring, catastrophic, life-threatening, beyond the student’s control and be supported by official documentation.
- Appeals are not guaranteed approval.
- A maximum of three appeals may be granted during a student’s SLCC academic career.
- A separate appeal is required for each semester.
Students do not qualify for a registration appeal if:
- The semester received any A through D- grades and/or Salt Lake Technical College semester received any MC grades.
- The student is requesting to be dropped from individual course(s) in a semester.
- The semester is older than five years.
- The student was a guest student for the semester.
Are You Eligible for a Drop or Withdraw?
Drop
Appeals submitted within one year of the semester in question are eligible for a drop. Dropped courses will not appear on the student’s transcript and will receive a tuition adjustment, which may impact financial aid.
Note: Offsite fees for Continuing Education courses cannot be adjusted.
Withdraw
Appeals submitted more than one year after the semester in question are only eligible for withdrawal. Withdrawn courses will remain on the student’s transcript with a "W" but will not affect the GPA. No tuition adjustments are provided for withdrawn courses.
Filing A Registration Appeal: What You Need To Know
Required Sign-offs
Students with financial aid, veteran’s benefits, or have an international student status must contact the applicable department for a “sign-off”. Students are responsible for asking the applicable department to submit a Registration Appeal Sign-Off form on the student’s behalf.
Last Date of Attendance
Unless the student has withdrawn, last dates of attendance (LDA) are required for all students submitting an appeal for the current semester. Students are responsible for asking their instructor to submit a Last Dates of Attendance form on the student’s behalf.
Personal Statement
The personal statement must be a brief explanation of how their circumstance prevented them from completing the semester or dropping/withdrawing within the published deadline.
Official Documentation
If the extenuating circumstance is applicable, students are required to follow our “Examples of Extenuating Circumstances and the Required Documentation” guidelines below.
The official documentation must be verified, formal records provided by a credible source that:
- Confirms the nature of their extenuating circumstance.
- Demonstrates the circumstance was beyond the student’s control.
- Pertains to the student filing the appeal.
- Demonstrates the circumstance pertains to the semester in question.
Documentation may not:
- Be used for multiple appeals.
- Be letters or text messages from family/friends.
Examples of extenuating circumstances and the required documentation:
A student or a student’s immediate family member experienced an incapacitating illness or medical event which prevented the student from attending or participating in class(es). Only the following immediate family members can be considered: a grandparent, parent, child, sibling, spouse or domestic partner.
Minimum Documentation Required: Completed Medical Verification Form
Important Note: We do not accept medical records.
A change in work schedule during the appealing semester as required by the student’s employer.
Minimum Documentation Required: Completed Employment Verification Form
Important Note: Students who received a reduction in works hours and/or are enrolled in online courses may not qualify.
Losing your job at no fault of your own such as company downsizing or budget cuts.
Minimum Documentation Required: Completed Employment Verification Form
Important Note: Self-employed students are not eligible to appeal using this circumstance.
Students called to active military duty during appealing semester.
Minimum Documentation Required: A copy of official military orders.
The death of an immediate family member. Only the following immediate family members can be considered: the death of a grandparent, parent, child, sibling, spouse or domestic partner.
Minimum Documentation Required: A copy of obituary or death certificate.
Important Note: The personal statement should indicate the student’s relationship to the deceased.
The student experienced a divorce during the appealing semester.
Minimum Documentation Required: A copy of divorce decree or a signed and dated letter from attorney on letterhead.
Involuntarily relocating place of residence during the appealing semester.
Minimum Documentation Required: A signed letter from proper official detailing the notice of the involuntary location (e.g. Eviction, job transfer).
The following are NOT considered extenuating circumstances
- Over-commitment
- Seeking to improve GPA or Financial Aid eligibility
- Inability to pay tuition
- Misunderstanding deadlines- It is a student’s responsibility to be familiar with deadlines to drop/withdraw (See Academic Calendar).
- Misunderstanding policy
- Difficult course material
- Change in career or major goals
- Non-attendance
- Academic Concern - as noted in the Student Code, a student may make a formal complaint to the faculty member or go directly to the Department or Division Chair. See Code of Student Rights and Responsibilities.
Processing and Notification
Appeals are reviewed by a representative of the Office of the Registrar and Academic Records with support from the Appeals Committee which includes representation from:
- Academic Advising
- Accounts Receivable
- Financial Aid
- Accessibility and Disability Service
- International
- Veterans Affairs
The decision is emailed to the SLCC Bruinmail account within 2-4 weeks.
Submit an Appeal