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Cash Receipting Policy

This policy was posted for public comment from August 24 – September 8, 2022.

Comments

Please make the below edits from Section IV.C.1 and Section IV.C.5

For section IV.C.1: Remove "must receipt" in the first sentence "Departments must receipt and record every cash receipt transaction through a cash register system or use of pre-numbered manual receipts." So, it should read "Departments must record every cash receipt transaction through a cash register system or use of pre-numbered manual receipts".

For Section IV.C.5: Add to the end of this section "excluding locations that have one Cashier". So, it should read "For each deposit, an independent person, one who does not have access to the cash receipts, must reconcile the bank or cashier deposit amount to the original cash register transaction summary or other receipt summaries to help ensure that all funds that should have been received are actually deposited; excluding locations that have one Cashier."

IV.C.5: There are 5 Cashiering locations that are non-compliant because they only have one cashier. So, I would suggest adding "except for locations that have one cashier". This way all the locations would be compliant.

IV.C.15: Should we also be doing background checks every 5 years to make sure they don't have a criminal record?

IV.D.1: Could a credit card receipt comply with this part of the policy?

IV.D.4.a: This not the current procedure at Taylorsville campus

IV.E.1: Not current procedure at South, Miller, and Jordan campuses. I feel they should add wording that states "except for locations where there is one person to perform this function"

IV.F.2: This not the current procedure at South, Miller, Jordan West Valley and Westpointe campuses. They only have one cashier.

IV.G.4: I thought that we don't accept foreign checks, that is what is stated above in G 2. Are you referring to Canadian checks?

IV. H: Parking does not always deposit money at the Cashier's Office. They bring a deposit bag for cashier to give to Cashman (the armor carrier SLCC uses)

IV.K.1: This cannot be done at South, Miller, Jordan West Valley and Westpointe campuses. They only have one cashier. Maybe adding additional wording like: "except for locations that have only one cashier"

 

Responses

During the comment period, two commenters provided feedback relative to:

  • cashiering locations with only one cashier
  • background checks on cashiers every five years
  • alignment or feasibility of procedure in the policy
  • changes to wording from should to must

The policy originator and stakeholders considered all comments and incorporated them, where practical, into the new draft.