Definition E. Cheating. This should also (similar to what is said under plagiarism) include unauthorized use of A.I. Faculty are noting it's use - sometimes unknowingly - by students to cheat (as well as misrepresenting work = plagiarism). For instance, a student had AI scan written material to generate likely test questions on that material including answers. It's unclear if the student was trying to create a practice test or predict likely answers on an upcoming test. Furthermore, A.I. is changing rapidly and it is likely that A.I. assisted cheating will further develop.

IV.E.21 Minors on Campus...Given that a new standalone minors on campus policy will be developed in the near future, I just wanted to call attention to the section in this policy to make sure this is what we want this policy to say and avoid any potential conflicts with the standalone policy (once it is developed).

Unclear how students were involved or not involved in this revision. No outreach was done to SLCCSA, for example, in the revision of this document. Was there a committee revising things that included students, for example?

I. Policy

A. While this policy has been reduced from 43 pages to 26 pages, it is still long and not very readable. It would be advisable to divide this policy into several policies.
B. The definition for student should be in Section II-Definitions.
C. The second definition for a student which includes a “continuing relationship with SLCC” is too broad. There should be a specific time limit for when a person stops going to SLCC and stops being a student. Perhaps two semesters or one year might work. As drafted, this section is too vague.

II. Definitions

III. Student Rights

A. Section III.B. Addresses Right to Freedom from Discrimination (p.6)
1. In Section III.B.2, the contact information for Cindy Cole is incorrect. The EO/Title IX office is no longer in Technology Building. It is in the PWC office in the AAB.

B. Section III.D Addresses Right to Pregnancy Accommodations (p.7)

1. It is recommended that the format for Section III.D be used for sections III C which addresses Right to Accommodations for Individual with Disabilities. By this, we mean structure this section to show:
(a) Prohibition against disability discrimination.
(b) Where and how to request an accommodation.
(c) Right to an accommodation.
2. A similar approach should be taken with the Right to Religious Accommodations on pp.7-8.

C. Section III.G Addresses Rights to Access Records (p.8)

1. In this section, should we add a section addressing Directory Information and a student’s right to opt out of having his or her Directory Information disclosed?
2. In this section should we include language directing students to contact the Registrar’s Office regarding FERPA or Student Records questions?
3. In Section 4.G.2.c and d, the Code references student hearing rights. This should be explained more. What are student hearing rights?

D. Section III.J Addresses “Rights of Students as College Employees.” (p. 10)

1. As drafted, the definition for students is not broad enough. There are five types of students who are employees at SLCC. Those students are:

a. Part-time employees;
b. Work study;
c. Conducting a Campus Internship;
d. Students employed by SLCCSA or Bruins Scholars; and
e. Full-Time employees taken classes

2. This section needs to delineate how each of these student employees will be treated. For example, it would seem like a SLCCSA employee or Bruin Scholar would always be treated as a student, but how would a work student or campus internship student employee be classified? This should be clarified. Likewise, how do we treat student or persons in the incubator entrepreneurship at THE MILL or persons attending course and trainings offered at the Miller Center?

3. SLCC has some students who don’t see themselves as students. For example, at Salt Lake Tech, we have “Workforce Students” in the Custom Fit or non-credit courses who are students employed by private employers and are taking a SLCC Course (i.e., Custom Fit) because their employer is requiring it. Are they a student?

IV. Student Responsibilities

A. In Section IV.D.2, the Code discusses “Unauthorized Use of Computers and Technology. Theft or abuse of computer facilities or resources” In addition, in section 2.S plagiarism is defined as “presenting the ideas, representations or words . . . of artificial intelligence within one’s own work.” (pp. 4 ,12-13 and 15)

1. The problem with this section is that it does not create clear prohibition of when the use of artificial intelligence is considered plagiarism. For example, is the use of “Grammarly” allowed or not?

2. The faculty on the committee stated that Academic Affairs is allowing each department to determine when the use of Artificial Intelligence is either plagiarism or cheating. The key will be what the faculty member puts in their syllabus about the acceptable and unacceptable uses of artificial intelligence. Will adjunct faculty members, who comprise the majority of SLCC faculty, put an AI provision in their syllabus? Probably not. The bottom line is that neither this policy, nor SLCC’s decentralized approach to determining acceptable and unacceptable AI use will have sufficient clarity and students won’t know whether their AI use if permitted or not. The policy needs some guardrails for the use of Artificial Intelligence.

3. In section 4.D.2, it is recommended that the policy spells out the words “Artificial Intelligence” instead of using the abbreviation A.I.

B. In Section IV.E.29, it addresses “Recording of Hearing, Meetings, and Academic Instruction. (p. 15)

1. Compare this draft language with Employee Conduct Policy Section 4.B.22 addressing Recording Employee Communications and Meetings. (pp 8-9). This is proving to be a complicated issue.

2. If a student wants to record a classroom lecture, who is the faculty members supposed to get prior permission from to record the lecture? Shouldn’t that be in the faculty member’s discretion?

V. Student Accountability Procedures

A. In Section V, Student Accountability Procedures are discussed. (p. 16)
1. A diagram should be linked to this section so students can better understand or visualize these procedures.
B. In Section V.D.2, Personal Misconduct Procedures are discussed. (p.19)
1. A diagram should be linked to this section so students can better understand or visualize these procedures.
2. Section V.D.2.c addresses the Appeal Process (pp.20-21)
a. Is the Students Standards Committee a standing committee?

Additional Notes:
What role did students have in the revision to ensure that it was understandable by students?