This policy does not address nepotism adequately. Spouses can collude without being in the same department, "lowest organizational unit." They should be in a different area of the college altogether, ie, a different School.

This policy does not address the hiring, or application and selection of candidates, where an individual may favor the employment a relative in situations where there wouldn't be any direct or indirect supervisory relationship - once hired.

1. Policy
a. The policy statement reads more like a summary than a policy statement. Consider rewriting it or replacing it with section 4.A. Which states: “Salt Lake Community College (“SLCC”) is committed to a policy of employment and advancement on qualifications and merit. SLCC does not discriminate in favor of or in opposition to the employment of relatives.”
2. References
1. Consider adding Utah Code §§ 52-3-1 (2)
3. Definitions
a. In section 3.A. the Administrative concern definition is a little vague and should be tightened. Should the term “Administrative concern” be replaced with “Conflict of Interest”? This may solve the problem with the conciseness in the definition.
b. In section 3.B. the Relatives definition is also found in Personnel Definitions and is worded differently.
c. In section 3.B. consider adding “a person who resides in the same residence as a public officer or employee.”
d. In section 3.B. consider adding “or a person of financial authority”.
4. Procedures
a. Consider using section 4.A. to replace the current policy statement.
b. In section 4.B., add “hiring and” to the section so that it reads: “the policy specifically prohibits the hiring and employment of relatives in any position…”.
c. In section 4.B., consider reformatting “… This includes, but is not limited to, appointment, compensation, assignment of work, evaluation, grants administration and sponsored research projects, and financial authority or transactions.” To:
“This includes, but is not limited to:
1) appointment
2) compensation
3) assignment of work
4) evaluation
5) grants administration and sponsored research projects; and
6) financial authority or transactions”
d. In section 4.C. it reads: “Relatives may not be employed here they will work in close proximity…”. What does this mean? The same office, department, division, campus? Sometimes faculty members get married it is hard to find quality faculty. They should not be required to professionally be separate or relocate.
e. In section 4.D. it reads: “Upon employment” consider replacing “employment” with “hiring” so that it reads: “Upon hiring”.
f. In section 4.D.1. consider rewriting so that it reads: “employees must immediately disclose, in writing, to their supervisor, or hiring manager, any known relatives, relationships¸ or household member(s) employed by the college that may cause a conflict of interest; and”
g. In section 4.D.2., it states: “an employee and their relative may not work in the same department (the lowest organizational unit).” Can a father and son in facilities continue work if the father works at Redwood campus and the son works at South Jordan campus?
h. Section 4.E. reads: “This policy will not be considered retroactive and does not apply to the continuous rehire of employees.” This section makes no sense, SLCC employees will not understand what this means. Consider clarifying it so that it is understandable.
i. In section 4.F. Consider giving examples of exceptions that will be approved.
j. In section 4.F. it states: “…the Employment of Relatives Authorization form must be submitted…” who should the form be submitted to?
k. In section 4.F. please ensure that the link to the Employment of Relatives Authorization form works.
l. In section 4.F., Revise sentence: “…Final approval is determined by the People &Workplace Culture Employment office, appropriate cabinet member, who must consult with the PWC Employment office, or college president, depending on the reporting structure for the position.” So that it reads: “…Final approval is determined by the appropriate cabinet member, who must consult with the PWC Employment Office.”
m. One final note that the committee had concerning two married people working together: What is the problem that the college concerned with? Should we clarify this to state that any spouse:
1. May not sit with another spouse on a committee.
2. May not supervise their spouse.
3. May not evaluate their spouse.
We need a procedure that if one spouse moves up in position in the organization, the other spouse does not need to relocate. This happened with the Interim Provost and his wife.