Beginning of Semester Faculty Information

Faculty, please read this information fully and keep it someplace you can refer to for the fall 2024 semester.

Useful Links

Faculty may find helpful and important information by visiting: Faculty Resources. Our web page may guide faculty to the resources needed when utilizing Testing Services centers.

Faculty may provide students with this link to access information for scheduling appointments, identify and vet distance proctor requests (available for online courses for students testing 50 miles outside the Salt Lake County area), types of valid ID required for testing, and review of policies among other supportive information.

Exam Submission Deadlines

Testing Services encourages all faculty to mark their calendars each semester to keep within the deadline to submit exams accordingly.

The deadline to submit final exams and accommodated final exam requests is Wednesday, December 4, 2024.

Testing Services needs adequate time to prepare, set up, and process final exam submissions. The form to submit exam requests will be deactivated on December 4th and will be reactivated closer to the new semester. Please note, that any final exams a student cannot take in the classroom during the classroom final schedule becomes a makeup exam. Testing Services is unable to administer any makeup exams during finals week (Dec.9-12th).

Exam Submission Information

When submitting exam requests, ensure all pertinent exam information is included. Submitting exam requests without all the exam information needed will encounter processing delays. This includes submitting makeup and accommodated exams; all submissions within makeup/accommodated category must have the exam file(s) in the submission requests. Testing Services is unable to process makeup/accommodated exams without their exam files attached.

Testing Services attempts to start Canvas-based exams as quickly as possible. Please help us by limiting all passwords to 7 characters and avoiding too many symbols to allow proctors to open student’s exams as soon as possible. Remove any Respondus Lockdown Browser settings, when utilizing our testing centers. When the Respondus Lockdown Browser setting is not removed from a Canvas exam, it results in our inability to administer exams for students.

Register Blast and Canvas do not communicate with one another. Students having accommodations for additional time, other than their peers, must have their time limits on your Canvas exam set accordingly. Testing Services staff do not have access to adjust time limits on a Canvas exam for faculty.

When submitting exam requests for full courses at Testing Services, faculty do not need to submit an accommodated request for students testing with their peers at a Testing Services center. Only submit an accommodated exam request if you do not plan to use Testing Services. All accommodated exam submissions must include the exam files and exam information for processing. Only accommodated final exams will be administered during finals week. Other accommodated exams will be on hold until finals are completed.

New Process for Makeup & Accommodated Submissions

Testing Services has revamped its make-up/accommodated exam system. As students should be making appointments via My Exams for everything, we should encourage them here to have students go to My Exams rather than the drop-down menus. The student will only see any exams assigned to their Bruinmail, none of the others.

1. When submitting make-up/ accommodated (ADS) exams, instructors will no longer need to know or provide the ‘S’ number for the student. Only the student’s username from Canvas/Banner to assign the exam to the student’s Bruinmail will be required to be entered by the faculty. It is important to ensure the student’s username is entered correctly, otherwise, students will not be able to set an appointment. Please do not add the student’s personal email address.
2. When students sign up for a make-up or an ADS exam, they no longer need to enter their ‘S’ number and can automatically schedule their make-up or accommodated exam if they sign in through MySLCC. Students will be able to sign up by clicking on their initials at the top right of their screen and select 'My Exams' (the same way that they would schedule for any other academic exam). They can alternatively go to either 'Make Up Exam' or 'Accommodated Testing' in the drop-down menus and should see the exam to they need to register for.
3. When naming makeup or accommodated exam submissions, faculty can stick to a simple MATH 1010.501 Exam 2 Make-Up or MATH 1010.501 Exam 2 ADS nomenclature (no need for GRP 1, initials, etc. to differentiate). Faculty can also more easily assign submissions to particular students with different due dates without worrying about the students clicking on the wrong make-up/ADS exam.