Purchasing Request Procedure
This procedure outlines how clubs can make purchases using their club funds in coordination with their club advisor and the Thayne Center. This procedure takes 5-7 business days to process, so forms should be submitted 5-7 days in advance of the date your club’s items are needed. Online purchases can take up to two weeks.
Step 1: Access Campus Groups
Access Campus Groups through the provided link, or through MYSLCC. Scroll to the very bottom of your MYSLCC page and the Discover card will appear. Search for Campus Groups using the Discover card and click the Campus Groups logo. Students with a bruinmail.slcc.edu email address are pre-registered to the Campus Groups platform. Reach out to lhunt46@slcc.edu if you are unable to access Campus Groups.
Step 2: Find and Fill Out Purchasing Request Form
After accessing Campus Groups, the Purchasing Request form can be found via the Thayne Center Campus Groups page under the ‘Surveys’ menu item. You can also access the Purchasing Request form directly through the provided link. Fill out all the required information and submit. If you have any questions while filling out the Purchasing Request form, please reach out to a Club Peer Leader at mbancrof@slcc.edu or sophia.gaona@slcc.edu. Information that you’ll need in order to complete the Purchasing Request form includes:
- Club advisor name
- Club index number
- List of items and cost
- Purpose of purchase
Step 3: Purchasing Form Processing
Your Purchasing Request form must be submitted 5-7 business days in advance of the date you need your desired items. The Thayne Center and your club advisor will review your submitted purchasing request and approve/deny your request accordingly.
Step 4: Pick up Your Purchasing Card
Once your purchase request has been accepted, a Microsoft Teams calendar invitation will be sent to you for when you can pick up your purchasing card. Cards can be picked up at STC124 (Thayne Center) at either front desk area from our Front Desk Specialists or Administrative Assistant.
Step 5: Request Tax Exemption
All purchases must be requested as tax-exempt. A tax exemption form will be provided with your purchasing card. You must notify the vendor you are requesting tax-exemption on your purchase prior to completing your order. Some vendors, such as Costco, will have you fill out their tax-exemption form before your purchase. The information required by these vendors is provided to you on the form supplied by the Thayne Center.
Thayne Center has the following tax-exempt membership cards available to check out:
- Hobby Lobby
- Walmart
- Costco
- WinCo
- Best Buy
- JoAnn's Fabric
Step 6: Purchasing Card Return Policy
Purchasing cards must be returned the same day they were picked up at the Thayne Center with all itemized, tax-exempt receipts included.
*Note: For online purchases, fill out the Purchasing Request form as usual. Once approved, the Thayne Center will purchase the item for you. We will then contact you to come pick up your item from STC124 (Thayne Center). This process can take up to two weeks.
