Sponsored Payments
A financial sponsorship is an agreement by an agency, company, Embassy, or other organization to pay all or a portion of a student’s tuition and fees. The specific tuition and fees the sponsor agrees to pay are called the authorized charges.
Who can be a sponsor?
Utah State Dept of Rehabilitation, Dept of Workforce Services, Veterans Administration, Military Installations, as well as other government agencies, make up our largest group of sponsors. However, several cities and other employers also participate as sponsors, helping employees with their education.
How does it work?
To initiate the sponsor process, you (or the organization sponsoring you) must submit a financial voucher or other documentation from the sponsoring agency indicating what portion of your tuition and fees should be billed to the sponsoring agency. Depending on the sponsor, the financial voucher may be called an authorization, letter of credit, or financial guarantee. The financial voucher or other sponsor documentation should include, at a minimum, the following information:
- Sponsoring agency name, street address, telephone and/or fax number
- Billing address, if different from the local agency address
- Name of an individual or department to contact with billing questions
- Reference information, such as P.O. number, authorization number, or other information that is required on the invoice
- Full name and student identification number (either the social security number or SLCC SID) of all individuals that are being sponsored
- Authorization period. Most authorizations cover just one semester with a new authorization sent each new semester (e.g. Summer 2022, Fall 2022, Spring 2023).
- Services and products authorized for payment (e.g. application fees, tuition and fees, parking, etc.)
When Salt Lake Community College bills the sponsor, a Third-Party Sponsorship credit is placed on the student's account that allows the student to continue attending classes while Salt Lake Community College waits for payment from the sponsor. This credit does not represent payment from the sponsor or relieve a student of his or her financial responsibilities. If the sponsor does not pay the bill by the end of the academic term, the Third-Party Sponsorship credit may be removed from the student's account and the unpaid charges may be placed back on the student's account.
Submitting Sponsor Information
Vouchers may be submitted via arsponsor@slcc.edu or delivered to our Redwood office at 4600 S Redwood Rd STC-001, Salt Lake City, UT 84123.
Payment of fees by the sponsor cannot be contingent on final grades, course completion, or employment status.
Questions from Sponsors and students can be emailed to arsponsor@slcc.edu.
Canceling Sponsor Credits
Due to the nature of the sponsor process, most sponsor credit adjustments or cancellations happen late in the semester, after the Office of the Bursar has exhausted all efforts to collect payment. It is important for sponsored students to monitor their Bruinmail as that is the official means of communication for Salt Lake Community College. A credit on your student account does not mean the sponsor has fulfilled their obligation.
Failure on the part of the sponsor to pay could result in a past-due balance subject to late fees and/or collection fees.
Within 72 hours of receipt of the voucher, the Office of the Bursar will place a credit on your student account, which will defer your fee payment obligation and keep your account in good standing. The appropriate charges are transferred to the sponsor’s account and invoiced after the term’s refund periods are over. The invoice is due in full approximately 30 days later.
If the invoice becomes past due, the Office of the Bursar will continue to follow up with the sponsor to determine why there is a delay in payment. If the payment is not received or the sponsor does not respond, you will be notified via email. For your student account to remain in good standing, the sponsor must pay or contact us within 30 days. At this point, you should follow up with your sponsor to determine why the sponsor has not paid. In most cases, the sponsor needs additional information from you.